How to Backup Emails in Outlook Express

Backing up emails in Outlook Express is not for the faint hearted! It's a lengthy process. If Microsoft decide to update this free email client, a "Backup" button would be a welcome addition. However, the software giant shows no sign of doing anything with Outlook Express, and haven't changed the look and feel of it for some years. (They do security updates, though.)

You can backup individual Outlook Express email folders, or backup all of them. The process is the same, so we'll see how to backup all Outlook Express folders in this tutorial. Off we go.

First, create a folder on your hard drive. Call it something like "backupOE". This folder is where we're going to be saving copies of all of Outlook Express's email folders. Once you have created a new folder, we can begin. (If you don't know how to create a new folder on your hard drive, the tutorial is here: how to create a new folder.)

 

Outlook Express email folders

Outlook Express keeps all of your emails in folders. When you send an email, Outlook Express keeps a copy of it in the Sent Items folder. Likewise, there is a separate folder for emails in your Inbox. You can see all of Outlook Express's folder by clicking on the View menu. Select Layout from the menu. From the dialogue box, make sure there is a tick next to Folder List. On the left hand side of Outlook Express, you should see something like this:
 

These are the folders that we will backup, ensuring that we have a copy of all our emails.

 

Where Outlook Express saves your email folders

All of these folders are stored on your hard drive, in a special location. Because that location may differ from user to user, we can find out where the email folders are stored. So do the following:

Click the Store Folder button, and you'll see another box pop up. This one:

This is the location on your hard drive of your emails and email folders. We need to copy this location.

Clicking on Copy will copy this location to the Windows Clipboard. It will then be available to other programmes.

Now that we've copied the location to the Clipboard, we can come out of Outlook Express. So,