Setting up Page Margins
If you look at the ruler bar on the left of your screen,
you'll see blue (or grey) areas at the top and bottom of the left ruler, and a
white area in the middle. The blue areas are your top and bottom margins. You
can't move your cursor above the top margins, or below the bottom one. Quite
often, you'll want to change the amount of space used for the margins.
If you can't see a ruler on the left hand side, either
select it from the Show/Hide panel on the View ribbon at the top of Word. Or
click the ruler icon near the top right:
We'll adjust the Top margin for our report. The
ruler bar on the left of the screen currently looks like this:
As you can see, there's a blue area to the
left, and underneath a white area (this is grey and white in Word 2010). If
you trace your finger from the bottom of the blue area across and to
"Constable Tucker's Crime" you'll find they match up exactly. This is the top
of our page. You can't move your cursor above the white area and into the blue
area. But you can change the size of the blue area, and therefore your top
margin.
There are a couple of ways you can change your margins in
Microsoft Word. We'll start with the tricky way!
Notice the thin dashed line running across the
page. This is your current top margin
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With your left mouse still held down drag your mouse
downwards
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The thin dashed line will move with your mouse
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Let go of your mouse button when you see about 2.5 at the top
of the blue area
Notice how your top margin jumps down when you
let go of your mouse button. You'll have a bigger gap at the top, and
therefore more space.
OK, that was the tricky way to adjust a top margin. Let's
look at another way to change your page margins in Microsoft Word.
Changing Margins via the Page Layout tab
Another way to change your page margins is via
the Page Setup dialogue box. Try the following:
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Click Page Layout at the top of Microsoft Word
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From the Page Layout tab, locate the Page Setup panel:
There is already a Margins option. Click this
to see some pre-set margins. You can select one of these, if they are what you
need. But click the Custom Margins option at the bottom to see the following
dialogue box:
Another way to display the same dialogue box is
to click the small arrow in the bottom right of the Page Setup panel:
But as you can see from the Page Setup dialogue
box, you can set the Top, Bottom, Left, and Right margins from here. Try the
following:
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Click inside the Top text box, the one highlighted and with
2.25 cm in it
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Use your backspace key to get rid of the 2.25 cm
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Type in the number 5 (1.97 in inches)
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Click the OK button
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This will give you a top margin of 5 centimetres
Change all the margins of your report so that they are the
followingLeft
3 cm (1.18 inches)
Right 4 cm (1.57 inches)
Top 5 cm (1.97 inches)
Bottom 3 cm
And that's all there is to it! In the next section, we'll
look at some Cut, Copy and Paste techniques. Before we leave this section, one
extra piece about Tabs.
Remember how you set out the address for Review number one?
You used right alignment. So your address looked like this:
Mr Irate
12 High Street
Evercrease
EV1 EV1
If you wanted the left side of the address in a
straight line, you could use tabs.
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Highlight all the lines of the address
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Click the left align icon to set the address back to the left
hand side
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Bring up the Tabs dialogue box, like you did previously (Home
> Paragraphs panel)
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Enter a tab stop position of about 10 cm (3.93 inches) and
click the Set button
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Then click OK
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Position your cursor at the start of each line
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Press the tab key on your keyboard
